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How to use Google Tasks to make to-do lists and organize your schedule

  • Google Tasks is an app and add-on that lets you make to-do lists and set reminders.
  • Your Google Tasks reminders are organized into lists, and can be tied to specific times and dates.
  • You can download the Google Tasks app on your smartphone, or open it through Google Workspace on a desktop.
  • Visit Insider’s Tech Reference library for more stories.

It seems like every day there’s something new to remember. If your tasks are piling up, consider using a reminders app like Google Tasks.

Google Tasks is an app (available on both smartphones and computers) that lets users jot down reminders and notes. It’s an incredibly simple app, with almost no bells or whistles at all.

Here’s how to use Google Tasks and get organized.

How to add tasks to Google Tasks

In the smartphone app

1. Open the Google Tasks app and tap the plus sign icon at the bottom of the screen.

Tap the plus sign to add an item to your list.
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2. Type to give your task a name. You can also tap the three lines below it to add more details, and the calendar icon to tie the task to a date and time.

3. When you’ve fully filled out the task, tap Save.

Fill out the details of your task or reminder.
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Repeat these steps for every task or reminder you want to save.

When you’ve finished a task or reminder, just tap the bubble next to it. It’ll disappear from your list and move into a folder titled Completed.

With the desktop add-on

1. Open Google Tasks using the add-ons bar and click Add a task.

Click this to add your first task or reminder.
William Antonelli/Insider

2. Type your task’s name, and click the Details or Date/time tabs to add more details. You can also click the arrows icon to make the task repeat daily, weekly, monthly, or yearly.

Set the name, details, and time of the task or reminder.
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3. Click anywhere outside the gray area to save your new task.

Once you’ve completed your task or reminder, click the bubble next to it. It’ll disappear from the list and move into the Completed folder at the bottom of the screen.

How to organize your tasks into lists

By default, all of your tasks and reminders are kept on a single list titled My Tasks. But if you want to organize your items more cleanly, you can make more lists.

  • In the smartphone app, tap the three lines in the bottom-left corner and select Create new list. Give it a name, then tap Done in the top-right.
You can create a new list from this menu.
William Antonelli/Insider
  • In the desktop add-on, click the name of your current list and then select Create new list from the drop-down. Give the new list a name and click Done.
You can also switch to another list from this menu.
William Antonelli/Insider

You can switch between your lists by tapping the three lines or clicking your current list’s name again. To delete a list, click or tap the stacked three dots on the side of the screen.