23/05/2022

IOS KingMan

IOS KingMan

How to find text in PowerPoint on your computer or phone

  • You can find text in a PowerPoint presentation by pressing Control + F on a PC or Command + F on a Mac.
  • If you’re using the PowerPoint mobile app, you just have to tap the magnifying glass icon at the top of the screen.
  • PowerPoint can find any typed text, but it can’t find text that’s part of an image.
  • Visit Insider’s Tech Reference library for more stories.

Compared to programs like Word, Microsoft PowerPoint isn’t quite as easy to write an essay in. But slideshows can still hold thousands of words at a time — especially if you’re presenting on a complicated topic like science or history. And creating a slideshow that big can make it easy to lose track of what you’re talking about. 

Thankfully, PowerPoint has a feature that lets you search for and find any bit of text in the entire file.

How to find text in PowerPoint

The exact method for this will depend on what version of PowerPoint you’re using: The desktop version for PC and Mac, or the mobile version for iPhone, iPad, and Android.

PowerPoint for PC and Mac

In the desktop version of PowerPoint, you can find text by pressing Control + F (PC) or Command + F (Mac) on your keyboard.

When you press this shortcut, a small menu will appear. Type in the text that you want to search for, then click Find Next. Keep clicking it to cycle through all the spots that the text appears in your slideshow. 

This keyboard shortcut lets you find text in most apps.
Microsoft; William Antonelli/Insider

You can also check off Match case, which will limit the results to spots where the capitalization matches what you typed in. And Find whole words only will only give you results where whatever you typed is a word on its own — it won’t show you places where what you typed is part of some larger word (for example, “the” in “weather”).

Finally, you can also click Replace. This feature lets you replace any appearance of that text with something entirely different. It’s great for correcting misspelled names, or other typos that you’ve repeatedly made. And once you’ve clicked it once, you’ll uncover the Replace All option, which will replace every appearance of the text at once.

You can replace specific words, or every appearance of the word at once.
Microsoft; William Antonelli/Insider

PowerPoint mobile app

You can find most of the same features in PowerPoint’s mobile app. Just tap the magnifying glass icon at the top of the screen, then type what you’re looking for into the text box that appears.

If you tap the gear icon next to the text box, you’ll find the options to Match Case and only look for Whole Words too. You won’t, unfortunately, find an option to replace text — this feature isn’t available in the mobile app.

Tap the gear icon to find more options.
Microsoft; William Antonelli/Insider